Online Workshop: Sharing Experiences on Communicating Funding Opportunities to Researchers

Online Workshop on 27/01-2025: Sharing Experiences on Communicating Funding Opportunities to Researchers
How can we each best support our researchers during the early phases of identifying funding opportunities? This is what we would like to have a workshop on, initiated and facilitated by ITU. If you have any questions about the workshop that are not answered here, please contact Melanie Büscher at meby@itu.dk

Who is the workshop for?
This online workshop is designed for DARMA members involved in the early stages of pre-award—before an actual application process has begun. You bring extensive experience in these outreach activities and have tools to share. The workshop is especially relevant for those who influence how researchers are informed about upcoming opportunities (whether through decision-making or hands-on work). You are expected to bring three tools to share. Come prepared—this workshop requires active participation, as the interactive format makes it difficult to join as a passive listener.

Why?
The goal is to exchange experiences with colleagues from other institutions on communication tasks and gather inspiration for improving internal workflows.

What will we talk about?
During the workshop, we will focus on topics such as:

• How do you create an overview of upcoming deadlines? Do you use a funding calendar? How often do you update it, how is the preparation of the calendar organized internally?
• How do you know which calls are relevant for specific researchers? How do you stay updated on new thematic calls? How do you determine what fits whom?
• How do you alert researchers to upcoming calls? Do you use newsletters, tailored emails, or personal outreach?
• Do you help researchers or research groups develop long-term funding strategies/plans? If so, how?
• Do you host internal events for selected calls? What are the content, format, and frequency of these events?
• What else do you do to keep researchers informed?

Format of the workshop:
This online workshop will be an interactive exchange of experiences. Most of the time will be spent in small breakout rooms, allowing for in-depth conversations. We will share tools, workflows, materials, and scheduling approaches with one another—keeping it practical! The language in the breakout rooms will be Danish or English, or a mixture, so that everyone can contribute. During the workshop, we will create a shared summary of experiences together to help us remember and apply what we have learned. There will be no presentations in plenary nor detailed minutes.

Date: 27th of January, 9:30 to 12:00 hrs.
Where: https://itucph.zoom.us/j/64698164214
No registration required. Just show up.

Preparation:
Bring three tools from your own organization to share during the workshop. These could include a funding calendar, a program for an informational event, or your brilliant list matching researchers’ interests with relevant thematic calls.

Outcome:
After the workshop, participants will have gained inspiration from their own notes and the shared summary of experiences. This will help each of us make our internal workflows a bit smarter—making it as easy as possible for our researchers to find suitable funding opportunities.