Share this page:

Secondment of a Grants Officer to ESS, ASAP* to 2 years

  • 26 Oct 2018
  • Lund, Sweden

*Important: this call does not have a fixed deadline!

The External Relations & EU Projects Group provides tailored support and assistance to scientists and engineers at ESS in developing, writing and submitting applications for national, but mostly European research funding.

The Group is also in charge of administrating all awarded grants at ESS, which includes the grant set-up, the financial reporting throughout the implementation phase as well as the closing-out of the project including the facilitation of audits.

We are looking for a Grants Officer with relevant professional experience to join our team as a secondee as soon as possible for a period of up to two years.

The role will involve providing proposal development, project management and technical project support services to ESS scientists and engineers as well as handling the administration of the grants in coordinating with in-house divisions, mainly of the Administration Directorate.

Description of main responsibilities

  • Motivate, inform, advise and coach scientists during the whole lifetime of their projects, from idea to final reporting
  • Identify suitable calls and funding opportunities incl. weekly screening of national and international information portals
  • Actively work with colleagues from the science and engineering teams and ESS In-kind partners to identify and develop excellent project ideas, funding sources and research and innovation opportunities
  • Establish strategic partnerships with internal and external partners and stakeholders
  • Support ESS scientists and engineers in writing research proposals incl. the coordination with the project consortium
  • Maintain the Group’s library of text modules describing the organization, work-flows and project management routines
  • Review of drafts and discussion of results with researchers of all levels and external partners in order to identify key messages to highlight for scientific audiences
  • Preparation of administrative documents and budget negotiations
  • Administration of the grant and ensuring the timely and complete delivery of the financial reporting of selected grants incl.
    • Monthly cost control for the in-house Finance Division
    • Quarterly reporting for the respective grant participants
    • Annual reporting to funding agencies
  • Relevant 5 – 7 years work experience in a similar role and a track record of delivering research and innovation proposals and profound experience in scientific proposal writing
  • Academic degree in subject relevant to the portfolio of the tasks. A background in a natural science discipline will be an asset
  • Proven knowledge of EU framework programmes, in particular Horizon 2020
  • Experience in the management of EU framework programme projects
  • Excellent writing and communication skills in English
  • Experience in working on multiple projects simultaneously
  • Self-motivated, service-oriented, flexible and able to prioritise and meet agreed deadlines

For further inquiries about the position, contact the Head of External Relations & EU Projects Group, Ute Gunsenheimer at or +46 46 888 31 64. To apply please submit your CV and motivation letter indicating your availability to and copy

European Spallation Source ERIC

Visiting address: ESS, Odarslövsvägen 113

SE-221 00 Lund, SWEDEN

Sitemap  Bylaws  Contact  Join DARMA

© DARMA – Olaf Svenningsen,, tel 45 6550 3374 

Powered by Wild Apricot Membership Software