Administrative Project manager and pre-award supporter

Do you like to work with research project management and administrative coordination in an international environment?

Department of Science and Environment, Roskilde University, invites applications for a permanent position as project manager and pre-award supporter.

Department of Science and Environment is one of four departments at Roskilde University. The Department conducts basic and applied research within mathematics, medical biology, physics, molecular biology, environmental sciences, and chemistry. Bachelor and Master Programs are offered within these areas.

The project manager will be affiliated with the Horizon 2020 ITN, CHRONIC, headed by Professor Henriette Selck. CHRONIC is an international training and mobility network with 15 partners from 10 different countries involving 13 individual PhD projects. As administrative coordinator for the project, you will work in close contact with Henriette Selck and the RUC administration to facilitate the cooperation and the project in general. In addition to coordination of the project, you will be involved with pre-award support and other project administration at the department.

Responsibilities and tasks

The project manager’s tasks will include:

• Managing the daily operation of the project and assist the PI in all administrative matters related to the project.
• Ensure and monitor the progress of the project e.g., with regard to deliverables, overall activities, economy and reporting.
• Responsibility for the coordination between and contact with project partners and the EU Research Executive Agency (REA) as well as liaison between the different relevant units within RUC (e.g., department administration, PhD management, financial management and HR).
• Take lead in organizing training events, meetings and other network activities.
• Ensuring that the grant management complies with general and project-specific administrative regulations.
• Responsibility for the overall financial management of the project.
• You will also be involved in other administrative tasks at INM, e.g., pre-award support, research coordination and possibly management of other projects.

Qualifications

The ideal candidate enjoys working in an international environment, is experienced in managing international research projects, thrives with independent responsibility, and is able to act proactively and in collaboration with the head of the project. Furthermore, the ideal candidate should be enterprising, be able to transform ideas from the PI into written communication e.g., to project partners, possess good communication skills, be visible and involved at the department, and be willing to engage in collaboration across the university and in a broad international network.

Competences of the ideal candidate:

• Relevant education at least at master level or similar.
• Experience with grant management.
• Economic understanding and capable of financial management in a complex multi-partner setup.
• Ability to learn complex administrative guidelines fast and independently while focusing on a common target.
• Structured and organized and able to meet deadlines.
• Attention to detail and focused on problem solving while complying to administrative rules.
• Experience with or interest in research funding from various sources such as public national funding agencies, private foundations or the EU.
• Excellent Danish and English skills. Most internal university communication will be in Danish and external communication will be in English - therefore it is necessary to be able to communicate professionally (written and oral) in both languages.
• Ability to work in an international and multicultural environment.
• It is a major advantage if you have experience with administration of EU projects and in particular ITN projects.
• It is also an advantage if you have experience with administration within natural science in a Danish university setting.

Questions

For further information about the position, please contact head of secretariat Yosef Bhatti on tel. (+45) 46742520 or yosef@ruc.dk. Interviews will be held in week 3 and 4, 2021. There may be a case or a test in a second interview.

Terms of employment

The employment will be 28 to 37 hours per week after mutual agreement prior to employment. Reference is to head of Secretariat Yosef Bhatti. Employment will be according to agreement between the Ministry of Finance and relevant organization. It is possible to negotiate salary. The start date is as soon as possible.

Application

To apply for the position go to www.ruc.dk/en/job/

Only applications in English are accepted.

Applications must include:

1. Cover letter

2. CV

3. Documentation of education

Please submit your application no later than January 13, 2021.

Material received after this date will not be taken into consideration.

Roskilde University wishes to reflect the diversity of society and welcomes applications from all qualified candidates regardless of personal background.